Sitting in the middle of cost-of-living crisis, enduring its seemingly never-ending impact, business leaders know as well as anybody the reality and real-time impact it is having on both financial and human capital. 

Whilst it’s a natural reflex reaction to protect the business bottom line by curtailing “non-essential” spending, there is a very good case to resist the propensity to reach for the laptop and delete the budget line for this year’s learning and development (L&D) provision. 

Keeping a tight grip on today’s escalating operational costs, as well as one eye on investing in future growth, is always a balancing act in any business. So it’s no surprise to read in the recent 2023 Q1 Labour Market Outlook report that the number of employees that received off-the-job-training has fallen to a two-decade low at 6.9% in late 2022. 

But in a labour market that’s tighter than ever, organisations still need to seek opportunities to build, invest, and capitalise on their talent. Yet research by IMC found that 92% of job candidates use L&D opportunities as a deciding factor when considering job offers, and 52 percent of employees had left a role due to lack of personal or professional development opportunities. This strongly indicates that talent development is an essential ingredient to attracting and retaining staff. 

No matter the size of your organisation, Learning and Development is key, so this begs the question: what should employers be focusing their L&D efforts on?

For one thing, keeping pace with technological change. This is an ever-present challenge for any and every organisation, currently emphasised by AI and its exponential shift into everyday life and the promise of the ‘future of work’.  

Whilst for many businesses AI may seem a little like “jam tomorrow”, with technology continuing to accelerate and AI’s potential expanding, akin to the emergence of smart phones in 2005, the limitations of today will give way to ground-breaking advancements. Focusing on and enabling your organisations talents and applying their strengths to keep pace and capitalise on the tech advancements is a major factor in business development. 

By shifting the focus of learning away from rigid competencies to a “business context focus”, employers are ensuring that the skills being developed within an organisation are in-step with business and environmental developments.

When considering the delivery of learning and development solutions, agility and flexibility are key enablers needed for any organisation to maximise its learning opportunities. Embracing a blend of “learning channels” whilst taking advantage of the wide availability of (internet-based) learning resources means learning can become more self-directed and more easily meet needs across the whole organisation. 

Whilst there is a natural predilection to focus on academia as a development solution, one of the most effective development tools sits within an organisation itself. Experience-based learning provides ideal career development opportunities through gaining experiences needed to excel in a specific role or function. 

By default, the outcomes needed to prove competence are already defined within a role or a project, it just requires a constructive approach and managerial support to capitalise on learning by exposure. 

In a similar vein, another proven form of L&D is the provision of opportunities for in-person mentoring and shadowing. Today, learning by proxy is often overlooked in favour of visual and auditory learning. However, with the rise of hybrid and remote working models, employees are spending less physical time with each other and the natural learning “osmosis” apparent in a physical work environment has waned.  

Restructuring the hybrid working environment can enable organisations to easily capitalise on the depth of experience held within it. One such way of doing so is by promoting a ‘learning in the flow of work (LITFOW)’ mindset. 

This learning habit comes from the idea that employees can find solutions and answers to things by using the resources they have e.g., asking colleagues or using search engines (and now AI technology).  

In an age of having information at our fingertips and working outside of the office, employees are given the space and opportunity to LITFOW. The key to doing this is actively coaching a LITFOW mindset, guiding and highlighting the correct resources available to employees. 

For development needs that require a more structured academic basis to enable progression, another often overlooked opportunity for enabling career progression is, dare I say it, an apprenticeship! 

Now before you scroll on, consider that today’s apprenticeships cover pretty much every business sector and education levels up to level 6 (degree level). Accordingly, they are available for any age 16+ (whether you’re 16 or 62, you can still start an apprenticeship), and in case you’re still not convinced, of the 195,600 apprenticeships started in 2023, 41% (82,130) of those who started were over the age of 25. 

Aside from the vastly improved quality, one of the main reasons for many small to medium sized organisations to start apprenticeships is that you should only have to pay (up to) 5% of the total training cost, with the rest funded by government grants. This makes apprenticeships a great value form of development for the staff you need to upskill.  

Even in these cash-strapped times, investing in L&D is an incredibly effective way of protecting and growing your organisation and its talent. Not only does it build learning mindsets into the fabric of your workplace culture, it also enables you to attract, develop and retain the talent you need. 

To discuss L&D strategies in more detail, please get in touch with me at gavin.jones@orgshakers.com 

Women comprise half of the workforce, with totals of 74 million working women in the US last year, and over 15 million in the UK. That’s why it is alarming that 81% of women reported feeling like they couldn’t speak up and expect reasonable adjustments to be made for their health by their employers. As an employer, knowing how to support women’s health results in a healthier work community. Not to mention higher productivity, greater retention and increased engagement – but this is only possible if employers understand these needs and how to begin actively eradicating the taboos surrounding them.

Here are just some of the health issues that employers need to know about:

• Fertility Treatment – it was recently discovered that 1 in 6 people worldwide struggle with their fertility, and so using fertility treatments (medical, surgical and assisted conception) is becoming increasingly common. And even those who don’t struggle, such as same-sex couples, will be using these treatments if they choose to have a child. Employers knowing the effects of treatments such as IVF will mean they can better support and be flexible to the needs of these staff members. This is especially important considering that a quarter (24%) of women who told their employer about their fertility treatment did not receive any support at work.  
• Pregnancy –  ensure that, as an employer, you have the right support and transition measures in place for female employees while they are pregnant, when they are returning back to work, and accommodating for needs such as breastfeeding and childcare.
• Menopause – three out of five (59%) working women between the ages of 45 and 55 who are experiencing menopause symptoms say it has a negative impact on them at work. With menopause support just starting to become more discussed in a workplace setting due to a significant rise in midlife workers, it is now more important than ever to have menopause support policies in place to attract and retain this pool of skilled talent.
• Menstruation – recent research from Deloitte found that nearly a fifth of women who have taken time off for period pain did not share this as the reason with their employer. As well as this, 28% of those who suffer from endometriosis (a menstrual condition where tissue similar to the lining of the womb grows outside of the uterus) said they had to change or leave their job as there was not enough support and/or the culture of the workplace wasn’t open enough for these issues to be discussed.
• Hormonal Treatment – it is very common for transgender women to have estrogen hormone therapy, and this requires having regular injections of estrogen. These can cause many side effects that are similar to that of menopause, including mood swings, hot flashes, anxiety, and migraines. Understanding the treatments that some trans women opt to use will allow you as an employer to gain a deeper understanding of how you can better support and optimize these staff members.  

These are just some of the health concerns that women find themselves dealing with, but there are so many others. And as an employer, it can sometimes be difficult to have a deep understanding of every single health issue that affects women. This is why it is imperative that leaders are striving to create a culture where their employees feel safe, valued, and able to express any needs or concerns they have. This allows for an employer to make the effort to seek guidance and training to assist and support where they can. This will result in a happier, healthier workforce who are going to be more engaged, more loyal, and more productive, and serve as a reminder that women should not be made to feel ashamed about their health.

If you would like to discuss training around these issues, as well as policy-making guidance and culture strategies, please get in touch with me at victoria.sprenger@orgshakers.com

I’m sure that it would be no surprise to hear that many of us do not grow up to be working in the career we had dreamed of as a child. In fact, only one in ten Americans say they are working their ‘dream job’.

And so, naturally, employees may indulge in a ‘what if…’ moment. What if I’d stuck with that hobby? What if I’d studied that degree? What if I chose that path instead of this one? The list goes on. Employers may not think that this happens often, but a recent study actually found that only 6% of participants reported never or almost never thinking about other paths they could have taken – that leaves a whopping 94% of employees wondering about those ‘what ifs’.

That same study also discovered that 21% of workers reported thinking about these questions often or almost always. Those who were somewhat ‘stuck in the past’ were more likely to be distracted or daydream, took more breaks and days off, were less engaged, and were more likely to search for other jobs.

It is easy to fall victim to this spiral of thoughts, as nowadays most of us are constantly being confronted with choices. A recent survey found that there had been a significant rise in the ‘apply anyway’ trend, with three quarters (73%) of recruiters citing a lack of qualified applicants for roles as the biggest challenge in the hiring process. This highlights that employees have such ease and accessibility to new job choices – LinkedIn’s Easy Apply option is a great example of this – that it’s no wonder they find themselves wondering about paths untaken.

This can all have an effect on engagement levels, and so it is important for employers to know what they can be doing to challenge these feelings of ‘what if’ and help employees turn them into creative and innovative output:

• Recognition – recognizing employee contributions goes a long way when trying to boost engagement. Quantum Workplace conducted research which discovered that when employees believe management will recognize their efforts, they are 2.7 times more likely to be highly engaged. Reminding employees of their value to the company, and making it clear how what they do for the business directly lends to the prosperity of it, is a great way of reaffirming that the job they do matters, and the choices that lead them there were for a reason.
• Role Flexibility – employers creating the opportunity for ‘job crafting’ where they can is a great way of lessening feelings of ‘what if’. This allows workers to be more innovative with their role and bring some of their personal passions into their job in order to help promote feelings of fulfilment. Managers should try to learn about these talents and passions and look to find creative ways to help employees embrace these parts of themselves at work. This can be a fantastic way of helping an employee feel that their identity aligns with their work and re-spark that fire of engagement.
• Internal Locus of Control – in psychology, having a high internal locus of control means that someone perceives themselves as having a lot of control over their behavior, and see’s things that happen to them as being a result of their own actions rather than outside of their control. Coaching staff to have this locus leads them to being more likely to respond productively to feelings of doubt associated with ‘what if’ thinking.

It‘s natural to wonder from time to time about what could have been. And while harmless reflection is always a nice thing, those who find themselves getting stuck in the past may need a helping hand getting unstuck. If you would like to discuss how we can help improve your employee engagement levels by optimizing the wonderment of ‘what if’, please get in touch with us.

At the beginning of February, I was fortunate enough to become the mother to a beautiful baby girl. Now, as my maternity leave has come to an end, I am also fortunate enough to be transitioning back into my work very smoothly.

A lot of employers may believe that supporting mothers returning to work starts the first day they get back, but this is a common misconception. Before returning, it is a great idea to be touching base with your employee – see how they’re feeling about coming back to work, how they’re feeling in general, and get a feel for how deep they want to dive back in upon their return. This mental health check-in can be so helpful for an employer to gain a real insight into what is going to be the best and smoothest way to support a mother as she transitions back into work mode.

This doesn’t mean, however, that employers should be consistently in contact. While a check-in should be essential, it is just as important to respect that time that the mother is away with their baby. Maternity leave can sometimes be misconstrued as vacation, but it isn’t by any means.

In terms of the actual period of return, the most important thing an employer can do is keep a open line of communication. Every mother is going to have a unique experience, and so the ability to offer flexibility is going to be so vital. Some mothers are going to need time to express if they are breastfeeding, and so it is important that for in-office work, there is a dedicated and private space for this to happen.

As well as this, it is fairly common for a mother’s mental health to be affected after giving birth. Around one in seven women can develop postpartum depression, and what is less talked about but is just as prevalent is that 10-15% of new mothers suffer from postpartum anxiety (which involves worrying all day, everyday that something is wrong or could be wrong with your baby, and this can lead to suffocating feelings of anxiety, panic attacks and the exhibition of agoraphobic tendencies). If an employer recognises signs of a new mother struggling with these conditions, or it has been communicated to them, it is important to have the right support in place – which could be an in-house employee assistance program – or to direct them to the right place for external support such as Mind and/or Postpartum Support International.

I think as a final point, employers must be vigilant to the biases and preconceived notions that come with a female worker becoming a mother. There is a shift that takes place, and it can sometimes feel like your identity and your place in a company enters a state of flux after returning from maternity leave. Opportunities can feel scarcer and harder to reach because of biases like, ‘oh, she won’t have time for that with the baby’ or ‘she’s got enough on her plate with the baby’. This is probably why 41% of working parents believed that being a parent was holding them back from a promotion at work. So, in this sense, it is important to look at the culture of an organization and ensure that these mindsets are not instilled or prevalent, and instead coach the perception that it is possible to exist as both a mother and a worker – the two are interlaced, they are not parallel.

Knowing how to properly support working parents means employers will know how to effectively optimize their performance and productivity right from the outset. The transition back to work is going to set a tone for the coming months, and so striving to make this smooth and easy for the mother (or parent) returning will pay off for both employer and employee. To discuss how to implement these strategies into your workplace, please get in touch with me at stephanie.rodriguez@orgshakers.com

If you haven’t come across the term ‘quiet promotion’, it references the practice of employees assuming the responsibilities of a former colleague without formal recognition or compensation.

Sadly, this is not as uncommon as people might think. One recent study found that 67% of workers had taken on the responsibilities of a more senior colleague after that colleague left the company, while 78% had taken on additional workload without any additional compensation.

Quiet promotions can pose unintended consequences for the employee assuming these additional responsibilities, the leadership team, and the organization as a whole:

The Employee:

• It is likely the employee will not have the bandwidth to assume greater responsibilities, and if the employee receives little-to-no communication around this need, it is unlikely that they will be able to remain productive in an environment of increased responsibility.
• There could be training concerns over the employee – have they received the proper training to execute the new work/responsibilities?
• Giving someone new responsibilities without effective coaching will lead to engagement concerns. Even if an employee understands how to facilitate the additional responsibilities, without overall vision and the opportunity to demonstrate new skills that could lead to future potential with the organization, the employee’s commitment to and trust in the organization are likely to falter.
• All of this can lead to the employee potentially looking for other positions, which will result in a turnover cost that would be greater than the additional compensation saved through a quiet promotion. Turnover can cost up to 75% of a salary, and for more executive roles this number can rise to over 200% – which ultimately leads to a larger economic loss.

The Leadership Team:

• Choosing to quietly promote can fracture the relationships that management have with their employees. There is a surreptitious element to a quiet promotion, and this can cause employees to question the trust they have in their leaders, leading to a range of miscommunication issues later down the line.
• If leaders are choosing to quietly promote, they are likely missing the opportunity to analyze the role of the employee who departed the company. There is unrecognized opportunity to study the role of that person and assess whether there were any obsolete or inefficient processes in their responsibilities. This can be used as a starting point to decide whether the organization needs someone to replace this role or whether the actual usefulness of it can be fulfilled and absorbed by others. This then needs to be communicated with the prospective employee(s) taking on these new responsibilities, with considerations for future compensation and advancement, tied to successful performance of the new skills and responsibilities.  

The Organization:

• Mismanaging a separating employee’s transition can have ripple effects on the productivity of a department, as outlined above. Additionally, these effects are not likely sequestered at the department-level; there are impacts and potential output concerns for the organization as a whole.
• Pay philosophy and performance motivation become weakened if employees are quietly being given more work to do without formal measurements of success, which is linked to the organization’s total rewards. Even if the employee is taking on a larger workload for a short amount of time while the company seeks a replacement, then ensure that gratitude is expressed to this employee through recognition programs, a one-off bonus, or additional benefits.

When it comes down to it, quiet promotions are unlikely to create cost savings for an organization. While initially it may seem like a smart move to save some money, especially in economically trying times, ultimately the costs associated with the loss of productivity, engagement, and potential increased turnover do not compare to the cost of effectively leading an organization through transition and providing rewarding career opportunities for committed and loyal employees.

If you would like to discuss strategies for supporting your business with its turnover rate, or how to manage an employee separation in a cost-effective manner, please do get in touch with me at victoria.sprenger@orgshakers.com

Positive workplace ‘banter’ is a good thing.

Having a cohesive workforce and a strong workplace culture is something that all employers strive for. And friendly relationships in the workplace increase productivity, as employees are more committed, communicate better, and encourage each other. Banter can play a pivotal role in cementing these relationships.

There is, however, a fine line between ‘playful’ banter and what might be considered bullying and harassment.

Recent research found that a third (32%) of UK workers have experienced bullying masked as ‘banter’, while it is estimated that about 30% of the American workforce (which equates to roughly 48.6 million workers) feel bullied at work. And the number of employment tribunal claims citing allegations of bullying increased by 44% in 2022, which was a record high.

To mitigate the risk of this happening, regularly updated management training is essential.

The current workforce has the largest ever mix of generations working together, which means that lot of workplace banter risks being ‘lost in translation’ due to the fact that the boundaries of acceptability and what is tolerated have shifted so much across the decades. Consequently, what one person may intend as a joke, another may perceive quite differently.

Having managers who have been trained to understand what is acceptable means that they can diffuse these situations and act accordingly if someone feels that banter is going too far. But this training needs to be regularly updated as boundaries of acceptability are constantly shifting.

It is also vital that managers appreciate that cyberbullying is becoming much more common at work– especially with the rise of remote and hybrid working models.

Passive aggressive emails, pestering messages, and group chat banter can all result in employees feeling they are being put down, so it is just as important to establish positive online working policies in an evolving working world.

Finding the balance of banter at work can be difficult – but it is important to embed a culture of acceptance and inclusivity to avoid playful exchanges tipping over into bullying and harassment.

To discuss creating a positive and inclusive workplace culture in more detail, please get in touch with us.

We are all aware that each generation has been attributed macro characteristics – the Greatest Generation are ‘responsible and hard-working’, Baby Boomers are ‘selfish’, Gen X are ‘cynical’, Millennials are ‘entitled and lazy’, and Gen Z are ‘civic-minded snowflakes’.

When these stereotypical beliefs spill over into the world of work, however, they can lead to biases in the hiring process, problems with the culture of a company, and can be considered offensive. After all, if employers (or, frankly, anyone) were to ascribe similar characteristics to gender, race, sexuality and/or class, this would be completely unacceptable. Rather, employers need to focus on seizing the opportunities for innovation that generational cohesion can bring – a Generational Dividend.

Firstly, if a company finds that it doesn’t have a diversified workforce from a generational perspective, it should consider ways in which it could attract different types of people so to create the opportunity for innovation and diversified perspectives. One way of doing this is by tailoring benefit packages towards the needs of different generations in order to make your job look more attractive to a specific group.

This then leads onto how to optimize a generationally-diverse workforce – and this is where SurePeople come in. Specializing in people science, they offer their WorkforceX software, which uses AI-powered technology to leverage data to provide leaders and their teams with actionable workforce insights in order to drive continuous alignment, development, and high-performance.

Their interface gathers psychometric data on every employee in an organization and uses this to create an individualised ‘Prism Portrait’ which groups staff into four main categories: ‘powerful’, ‘versatile’, ‘adaptable’, and ‘precise’. It then breaks this down into detail surrounding personality type and how an individual works best, as well as allowing leaders to compare two profiles to provide them with the most efficient ways of working with specific individuals.

This is a fantastic tool when putting together a team entirely based on their individual strengths – it ensures that staff are diverse and offers a guide of how to optimize the productivity of the team so to gain the strongest and most innovative output.

We work closely with SurePeople and can help bring their results to life – helping to integrate their people data into the fabric of a company so that they have the best possible combination of people working together to gain the best results. Using a psychometric program such as this strips away any preconceived notions surrounding generational stereotypes – or any stereotypes – and instead allows employers to focus on the individual’s needs and abilities.

Optimizing your people and their differences will allow you to unlock all of their potential. If you would like to discuss working with us and SurePeople in how we can help you do this, please get in touch with us here.

I have no doubt that most of us have come across the recent artificial intelligence (AI) phenomenon that is ChatGPT.  

With software company OpenAI recently announcing the program’s next iteration (titled ChatGPT-4), there has been a lot of speculation around whether employers – and people in general – should be ‘freaked out’ by the expanding capabilities and eerie similarities to being human that this AI has.  

However, is this simply just another tool that will help employees to work smarter rather than harder?  

All throughout history, whenever a new piece of technology has been introduced that can do something that humans do but more efficiently and instantaneously, there has been hesitation and resistance.  

When the calculator was initially introduced on a mass scale, it raised a lot of cause for concern from schooling systems as they feared that students wouldn’t learn how to do maths without the assistance of a machine. But as the calculator became integrated in everyday learning, it actually proved to expand the horizons of mathematics that was able to be taught at school level – it allowed students to attempt much more complex equations. And, by having one exam paper that remained ‘non-calculator’, this ensured that children were still being taught a suitable level of mental arithmetic to apply to everyday life.  

The same thing happened years later with the introduction of Google and other search engines. All of a sudden information was at our fingertips, which sparked controversy around something that was labelled the ‘Google Effect’ (or digital amnesia), which theorised that because answers to all questions were now readily available, people stopped bothering to store any information in their brains.  

Nowadays, across all sectors of work, the calculator and Google play vital parts for many jobs, and the idea of being without them would seem unbelievable. All they did was ensure that those doing their jobs were able to do so in a more efficient and time effective manner, all while saving them a lot of mental effort.  

These were the first steps towards the age of working smart, and now AI-based technologies seem to be the next. Working smart has never been a bad thing – in fact, it usually boasts better and faster results for organizations. Employees are using tools and resources to achieve the best potential outcomes within an allotted time without having to overexert themselves and risk burning out.  

And so, adopting this perspective, a program like ChatGPT may initially seem questionable considering its capabilities, but it should be viewed with the intention of making employees better and more equipped rather than replacing them altogether. AI is not perfect, and neither are people, but combining the two offers the best probability of producing near-perfect results. For example, AI is being used in the medical sector to help improve the accuracy of diagnoses. One recent study found that the new AI was more accurate when diagnosing cases than actual doctors, but noticed that doctors were better and faster at identifying common problems due to the volume and consistency at which they encountered them. This is why AI is used in conjunction with workers, as it is an extra tool that helps them work smarter.  

Employers may potentially resist this implementation of AI and view it as ‘doing all the work’, but the reality is that there’s no point having an employee put in hours and hours to do a task that could be done in half the time with the assistance of AI and that produces stronger output. From a business perspective, using these new resources to their advantage will have profitable benefits, as well as social ones for staff.  

What it boils down to is the age-old grapple of input vs. output mindsets. It is now an outdated view for an employer to believe that hard work is measured through the time someone puts in, as what should take precedent is the quality of output that is coming out. The world of work continues to change and evolve every day, and new technology is always going to be a part of this change, so it may be time for employers to stop worrying about how to get work back to the way it was, and instead start adapting to what it continues to become.  

It is not uncommon to feel stressed at work, and so how employers manage this can be vital to ensuring that their teams are being supported so they can produce their strongest output. CIPD’s Health and Wellbeing at Work report found that four-fifths (79%) of companies reported some stress-related absences over the last year (and this figure rises to 90% for larger organizations).  

So, what can leaders be doing to ward off these stresses?  

• Leadership Alignment – during periods of economic uncertainty, it’s particularly important that management are aligned on the top priorities for their organization. We already know that the ongoing cost of living crisis is causing stress for employees– an ACAS survey found that three out of five (63%) employees felt stressed because of the rising cost of living – so it’s key that people have confidence in the long-term financial stability of the companies they work for. Having a strong leadership team who are all on the same page sets a great precedent for the overall tone of the business.  
• Senior Executive Support – it’s not always easy for senior leaders to find that perfect balance between demonstrating optimism for the future of the business and being authentic and transparent with employees. But being calm and clear can prevent staff stressing over assumptions and ‘what ifs’. This reliability and consistency of behavior in higher-ups builds trust with teams, and so it’s important that the messages don’t appear to swing between good and bad news on different days – acknowledging the challenges and connecting them to the company strategy is key. Executive coaching can be a great way of supporting senior leaders as they process their own thoughts and feelings and explore options and solutions. 

• ‘Re-recruiting’ Employees – amid mass layoffs, it is very normal for those employees who keep their job to suffer from ‘survivors guilt’. Remaining employees may also have to flex to focus on objectives that aren’t part of their preferred or original area of work, and this can lead to lower levels of motivation. A great way to mitigate this is to have an employee engagement strategy in place. Through regular check-ins, managers can both keep teams and individuals aligned to the bigger purpose and values of the organization as well as help people see how they are adding value, and recognize achievements, in the immediate term.  Running some ‘building resilience’ workshops alongside this can also help with the management of stress during an uncertain time.  
• Encouraging Paid Time Off – PTO is a great way for employees to decompress, and if employers are encouraging this, it removes any potential awkwardness or guilt around asking. Especially in a hybrid and remote working world, where the boundaries of home and work can sometimes become blurry, it is necessary to reinforce the importance of taking personal time.  
• Employee Assistance Programs – Having EAPs or mental wellness programs are also useful when dealing with an employee whose stress may require more targeted help from a specialist.  

Adopting these practices in your organization can be extremely beneficial to help proactively deal with stress in the workplace. With the working world continuing to evolve and grow in response to the pandemic and to economic fluctuations, ensuring that you have strong protocols in place to help employees manage stress is vital for the health and wellbeing of your people and your company. If you would like to get in touch about creating and implementing organizational strategies to combat stress, get in touch with me at anya@orgshakers.com  

An employer’s paid time off (PTO) policy is critical when it comes to attracting new talent – a recent study found that PTO was the second most compelling benefit a company could offer.

This can inevitably lead to the consideration of unlimited PTO. It is already a particularly popular policy amongst US tech, media, and finance companies (a recent survey of 200 of these businesses found that 20% of them were already offering some form of unlimited PTO). As well as this, from a more generalised perspective, workplace discussions of unlimited PTO have risen by 75% since 2019, highlighting its increasing popularity.

But is it the best policy for your organization?

The problem with unlimited PTO is that it can easily sound better than it actually is. The prospect of having no set vacation days is an attractive one – it implies that the company values employee wellbeing – but this may be more in theory than in practice. A lot of the time, employers will probably find staff actually taking less time off then they usually would if they had been allotted a set amount of vacation days. This is primarily because employees don’t know how much is too much, despite the policy indicating that there is no such thing. No one will want to look like the person who takes a lot of time off, as this may reflect badly on their work ethic, and so staff can end up working more.

However, this doesn’t mean that unlimited PTO cannot be successful – but it has to be delivered in a certain way in order for employees to actually feel comfortable and entitled to take it.

For one thing, leaders who lead by example are going to set the cultural tone for their workforce. If employees see their line-managers, team leaders and executive staff enjoying the benefits of unlimited PTO openly, they are going to feel much more relaxed in indulging in this perk.

Secondly, if a business is going to adopt an unlimited PTO policy, a great thing to do would be to also enforce a minimum amount of vacation days every employee must take. This demonstrates how taking time off for oneself is a value that the company holds, and means that everyone is getting time off and not overworking themselves.

Lastly, this policy also requires effective performance coaching to be in place. If a manager notices someone falling behind on their work who is also taking a noticeable amount of PTO, this can lead to missed deadlines and output issues. Leaders having the ability to coach individual performance means shifting from an ‘hours someone is putting in’ mindset to an ‘output someone is producing’ mindset. This way, employees will understand that their vacation time is unlimited, but has to be worked around project deadlines to ensure output remains consistent. This offers staff autonomy and flexibility over their time without a loss in productivity.

It is also very important for employers to be clear about how an unlimited PTO policy goes hand-in-hand with their absence policies – establish the difference between things such as maternity and other leave of absence programs otherwise extended leave may just be taken in paid vacation.

Something to note is that in an increasingly remote and hybrid working world, unlimited PTO may not necessarily be something that’s needed. Instead, companies could look at endorsing flexible working patterns – have a set amount of days whereby an employee can fully check-out from work and be off the grid, but then outside of that, companies should work with their staff to be flexible to their individual needs. This way, PTO can be made to work for everyone, and avoids those feelings of guilt about taking too much time off.

If you would like to discuss how to optimize your PTO policies and overall benefit packages, don’t hesitate to get in touch with me at Brittany@orgshakers.com

Today marks the beginning of Ramadan – a month-long period of fasting, prayer, and reflection observed by millions of Muslims around the world. This will see many Muslim people adjusting their schedules to accommodate to the demands of their religious practices.

There are just shy of four million Muslims in the UK, and so it is very likely that as an employer, you may have employees who will be observing Ramadan. This means that between the hours of sunrise and sunset, those partaking must go without any food and drink (including water). In the UK this year, that can be for as long as 17 hours, and up to 16 hours in the US.

So, what can employers be doing to support their Muslim employees during this time?

1. Accommodate flexible working hours – This is probably the most important thing an employer can do during Ramadan. Long periods of time without any sustenance can result in low-energy levels, and so allowing these employees to start and finish work earlier or later than usual can help ensure they can successfully distribute their energy and remain productive (for example, the United Arab Emirates recently announced a reduction of two working hours per day for all employees in the private sector during the holy month). Even offering more remote working hours (if applicable) can be beneficial, as it is easier to be comfortable and retains energy that would be used travelling to and from the office.
2. Show support and understanding – making adaptions to the workplace and workday are a great signifier of inclusivity, but many Muslim employees would also greatly appreciate team members who recognize the significance of Ramadan to them. Showing support in little ways goes a long way, and will make those employees feel included on a cultural level too.
3. Be mindful of scheduling – It wouldn’t be surprising to hear that, during this period, employees who have been fasting all day become very tired and hungry as the day goes on. In order to be mindful of this, managers and colleagues can aim to schedule any meetings and events in the earlier hours of the workday, and avoid afternoon/evening exchanges where Muslim employees will likely have less energy.
4. Provide a private space for prayer – Prayer is a fundamental part of Ramadan, and those observing are required to pray five times a day. Therefore, it is important for organizations to provide a private space for their Muslim employees to pray, such as a conference room or any other quiet area that is not being used.

Employers who are able to successfully demonstrate support to their Muslim employees during this time will be providing an inclusive workplace and promoting the likelihood of retention of these staff members. A recent study found that 56% of Muslims who saw their place of work as supportive during Ramadan were likely to remain working there for the next 5 years.

If you would like to discuss this topic further, or are looking for further guidance on how to make your workplace inclusive to Ramadan and other religious practices, get in touch with me at sayid@orgshakers.com

From time to time, I’m sure all of us have been guilty of procrastinating. And if it is something that isn’t happening very often, then it doesn’t really do much harm.

However, in a world where remote working is continuously on the rise, being able to procrastinate is easier than ever. Resume-Now conducted a study which found that 42% of fully remote workers agreed that they got easily distracted when they were supposed to be working.

This is without the fact that, globally, an estimated 20% of adults are considered chronic procrastinators (this is defined as intentionally postponing a course of action despite knowing that this delay will have negative consequences).

This can be a cause for concern for employers, especially those with hybrid and remote working models. So how can they best respond to this and avoid a loss of productivity?

Firstly, understanding why people procrastinate is a great way of figuring out how to approach it. Neuroscientists have found that our brains battle between the limbic system (which controls our primal instincts) and the prefrontal cortex (which controls planning for the future). When strong emotions like anxiety or fear become overwhelming, our limbic systems can take charge, leading us to impulsively seek gratification in any immediate form, despite the consequences of doing so, i.e., falling behind on work or not meeting a deadline. Tim Urban simplified this idea in his popular TED talk, which described how we all have a ‘rational thinker’ that steers our thoughts, but procrastinators will also have an ‘instant gratification monkey’ which only wants to do fun things and doesn’t consider the drawbacks.

A lot of the time, chronic procrastination stems from feelings of overwhelm, stress and anxiety. If a manager notices an employee being less productive and missing deadlines consistently, this may be a sign that they are struggling and using procrastination as a short-term solution. One way to help solve this is through the introduction of microbreaks.  

A microbreak is essentially a five-minute break which allows an employee to rest their brain between tasks and take a moment for themselves. In a way, this would be employers actively encouraging procrastination, but in a more controlled and mental-health focused manner. If employees are being told to take microbreaks, they won’t find themselves feeling guilty because they wouldn’t consider it procrastinating. This shift in perception can make all the difference, and this is without the fact that microbreaks have been proven to improve engagement and productivity levels.

Another way employers can help staff ignore that pesky monkey is promoting the idea of segmenting their workdays. Cassie Holmes, an expert in time and happiness and author of Happier Hour, discusses the concept of employees dividing their day between ‘happy work’ (which is the work that fuels their passion and they enjoy doing) and ‘work-y work’ (the more repetitive, admin-like tasks). Managers can encourage those who tend to procrastinate to schedule specific time to do the parts of their job they love and the parts they may enjoy a little bit less. This way, the employee is less likely to feel guilty about ‘putting off’ the work-y work, because they know they already have specific time dedicated to doing it.

There isn’t going to be a one-size-fits-all approach to responding to employee procrastination, and so it is important to consider various solutions. If you would like to discuss detailed strategies about boosting productivity and engagement and warding of procrastination monkeys, please get in touch with us.